Group Leader Information

Booking with Spree SW is easy. Once you have completed step 1 and 2, share the booking link with families, youth leaders and adult helpers (along with your unique booking code). They can then login or register with Solid Rock and purchase ticket/s from there.

Alternatively if you want to keep an eye on all your bookings, why not book them all in yourself?

To take advantage of the payment plan option of a 50% deposit and then two further instalments, you will need to do this before the early bird tickets end on the 31 March.

Tickets are available for Carers accompanying children or young individuals who require assistance. Contact us for additional details.

Please be aware that while refunds are not available, ticket exchanges maybe possible. Contact us for additional details.

Arrival & Departure

Key Details

Children and young people can arrive from 4pm on Friday, with some activities opening from 6pm.

Departures are from 2.30pm on Sunday.

See Group Leaders Guide for further details.

Check-in

Group Leaders arriving before 4pm on Friday should register their group at the Info Point between 10am and 4pm. Those arriving after 4pm should register immediately upon arrival.

Please have an up-to-date group list and two copies of each young person’s parental consent form, with one copy ready to hand in.

Set-up

We appreciate that setting up and packing down your camp is a team effort!

Additional helpers can arrive between 10am and 4pm on Friday to assist with set-up without needing a ticket or DBS check. Group Leaders are responsible for ensuring all helpers have left the site and vehicles are either off-site or in the car park by 4pm.

Friday Arrivals

Children and young people can arrive from 4pm on Friday.

Drivers must show a Vehicle Pass on arrival and display it on their dashboard while onsite.

If a young person needs help settling in, one parent or carer may accompany them to their camping area. They’ll be given a temporary wristband at the Checkpoint and should leave the site within 30 minutes.

To help us keep the site running smoothly, please only bring a parent or carer onsite if they are needed to support the young person’s arrival.

Saturday or Sunday Arrivals & Departures

All delegates arriving or leaving during the weekend should have their ticket ready to scan at the Checkpoint.

Any under-18s leaving the site before 2.30pm on Sunday must be accompanied to the Checkpoint by a Leader from your group and handed over to their parent or guardian.

Food & Item Drop Offs

Any groups arranging food or item deliveries over the weekend, must be provided with a Vehicle Pass for site access. They will need to arrange to hand over any food or items to their a Leader at the Checkpoint; they won’t be permitted onsite.

Departures

Parents/Carers: Can arrive from 2.30pm on Sunday with a Vehicle Pass displayed. Stewards will direct them to park, before walking to collect their children from the collection point, advised by their Group Leader. Group Leaders will be responsible for releasing children to their parents/carers. Full vehicle access will open when it is safe to do so.

Set Down

Set Down Teams: Can arrive from 1.45pm on Sunday with a Vehicle Pass displayed. Vehicle access to the site will be limited to 45 minutes for pack down teams only. Ensure any set-down team arriving before Spree finishes at 2.30pm have been included in your Safer Recruitment Agreement.