Group Leader Information
How to Book
Step 1: Register
When the tickets go live in October, register an account on our ticket booking system, Solid Rock.
On successful registration, you will be sent a unique code. Keep hold of this!
Step 2: Purchase Your Group Leader Ticket
Book your own Group Leader Ticket using the unique code you have just received.
Early bird tickets are £80 per person until 31 March (full price £90 from 1 April)
Step 3: Booking in your Group
Booking with Spree SW is easy. Once you have completed step 1 and 2, share the booking link with families, youth leaders and adult helpers (along with your unique booking code). They can then login or register with Solid Rock and purchase ticket/s from there.
Alternatively if you want to keep an eye on all your bookings, why not book them all in yourself?
To take advantage of the payment plan option of a 50% deposit and then two further instalments, you will need to do this before the early bird tickets end on the 31 March.
Tickets are free for Carers accompanying children or young individuals who require assistance. Contact us for additional details.
Please be aware that while refunds are not available, ticket exchanges maybe possible. Contact us for additional details.
Group Leader Resources
Arrival & Departure
Key Details
Children and young people can arrive from 16:00 on Friday, with some activities opening from 19:00.
Departures are from 14:30 on Sunday.
See Group Leaders Guide for further details.
Check-in
Group Leaders arriving before 16.00 on Friday will need to register their group at the Info Point between 10.00 and 16.00. Group Leaders arriving after 16.00 on Friday will need to register immediately upon arrival. Make sure you have an up-to-date list of those in your group, two copies of parental consent forms for each young person and Gas Stove Risk Assessment ready to hand in.
Set-up
We appreciate it takes a team effort to set up and pack down a camp area!
If you want additional helpers (without tickets or DBS checks) to assist with set up, they can be onsite between 10.00 and 15.30. Group Leaders will need to ensure they are off site outside these hours. ALL vehicles must be off site and in the car park by 15.30.
Friday Arrivals
Children and young people can arrive on Friday from 16:00 onwards. NEW: Drivers must have a Vehicle Pass (sent to Group Leaders before Spree) always displayed on the dashboard. Once parked, parents/carers can accompany children to their camping area to drop off only. Group Leaders must ensure they leave the site within half an hour.
Saturday or Sunday Arrivals & Departures
All arrivals / departures between 8.00 Saturday – 14.30 Sunday will need to check-in/out at Info Point. All arrivals will require a Vehicle Pass to get on site. Under 18’s must be accompanied by a Youth Worker/Adult Helper to the Info Point and site entrance.
Food & Item Drop Offs
Any groups arranging food or item deliveries over the weekend, must be provided with a Vehicle Pass for site access. They will need to hand over any food or items to their Group Leaders in car park; they won’t be permitted onsite.
Departures
Parents/carers are to arrive on-site to pick up at 14.30 on Sunday with their Vehicle Pass ready for entry, displayed on the windshield when parked. After the last session (Finale) has finished, parents/carers can head to their groups’ camping zones to pick up their children. Group Leaders are responsible for releasing children to their parents/carers. Cars will not be permitted on-site at this time.
Set Down
If you want additional helpers (without tickets or DBS checks) to assist with set down, they can head straight to the car park from 14.30 on Sunday when the event has officially finished. They will need a vehicle pass to get on site. The site will be open to vehicles as soon as it is safe to do so.
Location
Find all the infomation you need about the location and parking here
Book your tickets now!